Printing To-Do Lists
You can print all of your to-do items,
or just the items from specific categories,
or just specific items.
Before you choose Print… from the File menu, do the following:
-
If you want to print just specific to-do items,
select those items in the Things To Do list.
Use command-click and shift-click in the usual way
to extend your selection.
-
If you want to print all of the items from specific categories,
select those categories in the Categories list (but do not
select any specific Things To Do).
-
If you want to print all of your to-do items,
either select everything or select nothing:
that is, click below the last row of the Categories list so that nothing is selected.
There are a number of printing options available in the Print panel.
In order to reveal these, you may need to expand the Print panel
and/or choose
“ToDo” from the Copies & Pages pop-up menu in the panel.
-
Group items by category:
Select this option to print each category separately.
Otherwise, the chosen to-do items will be printed as a single, merged list.
-
Print checkboxes:
Select this option to print an empty checkbox beside each to-do item,
which you can use to check things off “manually”.
-
Print category notes; Print to-do item notes:
Select these options to include category and to-do item notes
in your printed output.
-
Omit space if notes empty:
For more compact output,
select this option to eliminate the empty line
that would normally be left following an item without notes.
-
Omit space above notes; Omit space below notes:
For more compact output,
select these options to eliminate the empty lines
that would normally be left above and below the notes.
-
Omit space within notes:
For more compact output,
select this option to eliminate printing of empty lines
within category and to-do item notes.
(Lines containing space characters are not considered empty,
and you can take advantage of that to effect line separation
in a particular note even when this option is selected.)
-
Print everything; Print selected categories; Print selected to-do items:
Here you can say whether to print just the items or categories
you have selected, or your entire to-do list.
An appropriate choice is made for you automatically for each print job,
based on what you have selected at the time, but you can choose a broader scope.
-
But exclude items of priority:
To-do items of the priorities selected here
will be omitted unconditionally from printing.
You might use this to always omit checked-off items, for example.
There are some page setup options available as well.
They are accessed from the Page Setup panel by choosing
“ToDo” from the Settings pop-up menu.
-
Margins:
Top, bottom, left and right margins can be changed individually.
Some printers cannot print all the way to the edge of the paper;
if you set document margins too small for your printer,
your output will be cut off at the edges.
-
Show margins in:
This pop-up menu allows you to choose the units of measurement you prefer
for display and entry of margin widths.
-
Print page headers; Print page footers:
Two unlabeled checkboxes control the printing of page headers and footers in the margin area,
which by default will show the document title, date, time, page number and number of pages.
-
Header and footer customization:
Six text boxes are provided to permit customization of page headers and footers.
These represent the left header, page title, right header,
and left/center/right footers, with the obvious correspondence.
You can use the following anywhere within the text that you enter:
Code |
Meaning |
%H |
The standard page title, “To Do (Category)”.
The parenthesized category name is omitted when multiple categories are being printed.
|
%C |
The name of the category being printed.
This will be empty if multiple categories are being printed.
|
%D |
The date and time at which printing started.
(The date format cannot itself be customized.)
|
%P |
The current page number.
|
%N |
The number of pages.
More precisely, this is the highest page number that will be printed.
|
%% |
A literal percent sign.
|
Hints and tips:
-
You can print selected categories or to-do items by right-clicking (or control-clicking)
on them and choosing Print… from the pop-up context menu.
-
If you don’t want to-do item priorities to be printed,
you can render them invisible temporarily by choosing appropriate colors.
One of the pre-defined color sets available in the application preferences
is intended for this purpose.
(On the right-hand side of the Preferences panel, next to the color wells,
is a small control that will let you cycle through the various color sets.)
-
Compact to-do lists can be printed by choosing a layout of 4 or 6 pages per sheet
in the Print panel.
You may want to reduce the page margins and turn off the headers and footers as well.
-
To omit some or all of a particular to-do
item’s notes from a printed list, insert the string “§§§” into the notes
following the portion to be printed.
The “§” or Section sign can be typed as option-6.
-
Fonts and sizes for printing can be set in the application preferences.
-
When you paste (or drag & drop) categories or to-do items
into an application that accepts rich text,
your printing options and font choices
will be used to format the result.
If the target application requires plain text,
only the category or item names will be pasted.